Room Mapping Guidelines

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Room Mapping Guidelines

 

Room mapping is an important step in connecting all of your Property systems together.  

Rooms are setup in multiple systems and must be “connected” properly so each system is updated correctly.

These systems typically consist of the following:

  1. PMS (if applicable)
  2. Channel Manager (myallocator)
  3. OTA’s (channels like Booking.com)

Notice:  Room mapping is a critical piece to ensuring your property is setup correctly.  Please pay special attention to this process and follow our recommendations closely.

 

Basic Room Mapping Guidelines

Within each system (PMS, Channel Manager, OTA) Rooms can either be setup as:

Individual Rooms

Or

Room Types

Examples of these two different methods are shown below:

Potential Mapping Issues

Problems can arise if there is a mismatch between Individual Rooms and Room Types between any of these systems (PMS, Channel Manager, OTA)

 

Recommended Room Mapping

Since most of these systems are separate, the way to connect them is to “map” or “link” your rooms between them.

The IDEAL solution is to have all rooms setup as Room Types between ALL systems as shown below.

 

PMS Example

 

Non-PMS Example

 
 

Advanced Room Mapping Guidelines

Advanced guidelines are available below to help you map rooms between all of your property systems.

 

PMS Users:  Possible Combinations

Option 1: All Room Types (Ideal)

 

Option 2: All Individual Rooms (May Be Possible)

 

Option 3: Individual Rooms to All Room Types (Not Recommended)

 

Option 4: Room Types to all Individual Rooms (Not Recommended)

 

Option 5: Individual Rooms to Individual Rooms to Room Types (Not Functional)

 

Option 6: Room Types to Room Types to Individual Rooms (Not Functional)

 
 

Non-PMS Users:  Possible Combinations

Option 1: All Room Types (Ideal)

 

Option 2: All Individual Rooms (May Be Possible)

 

Option 3: Individual Rooms to Room Types (Not Functional)

 

Option 4: Room Types to Individual Rooms (Not Functional)

 
 

Next Steps - Connect your Channel and Map your Rooms

Once you are ready to connect your channels and map your rooms, read this article that will walk you through the entire process:

Step 4: Connect Your Channels and map your rooms

 
 
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